Compliance Monitoring

TekToro monitors compliance across your workforce and surfaces alerts when action is needed — helping you stay ahead of expirations, missing documents, and onboarding gaps.

Compliance Alerts Dashboard

The Compliance Alerts tab within HR Management displays all outstanding compliance issues. A red badge on the tab shows the count of critical alerts requiring attention.

Alert Types

The system monitors for:

• Missing documents — required documents (certifications, insurance, contracts) that have not been uploaded for a team member
• Expired contracts — contracts that have passed their end date without renewal
• Incomplete onboarding — team members who have not completed the onboarding wizard
• Insurance and certification expirations — documents approaching or past their expiration dates

Each alert identifies the affected team member and the specific issue, so you can take action quickly.

Compliance Rate

The compliance rate is a key metric displayed on the HR Dashboard. It is calculated as the percentage of team members who have an active or draft contract on record. This gives administrators a quick read on overall workforce compliance health.

Document Compliance

During onboarding, team members upload required documents including:

• Certifications and tickets — professional qualifications and trade certifications
• Insurance certificates — liability, workers' compensation, or other required coverage
• Contracts — signed employment or contractor agreements
• Other documents — any additional files required by your organization

These documents are tracked per member and accessible from the member overview modal. When required documents are missing or expired, they appear in the compliance alerts.

Contract Compliance

TekToro automatically tracks contract lifecycles:

• Expiration monitoring — contracts approaching their end date are flagged 30 days in advance
• Renewal reminders — the HR Dashboard lists the top five contracts expiring within 30 days for quick action
• Status management — contracts move through their lifecycle (active, expired, renewed) and the system updates compliance status accordingly

Integration with Onboarding

The onboarding wizard is the primary mechanism for collecting compliance-related information from new team members:

• Required documents are uploaded during onboarding steps
• Onboarding completion is tracked and visible in the member overview
• The Compliance Status widget on the contractor dashboard shows each contractor their own onboarding progress and document status

When a team member's onboarding is incomplete, it appears as a compliance alert for administrators to follow up on.

Best Practices

• Review the Compliance Alerts tab regularly to catch issues before they become critical
• Set contract end dates on all contracts so the system can alert you before they expire
• Ensure onboarding is completed promptly for all new members to maintain a high compliance rate
• Use the HR Dashboard as your daily overview of workforce compliance health